Absences and travel outside the UK during the visit

Because unauthorised absences must be reported to the Home Office as part of the University's responsibilities under the Tier 5 sponsor requirements, the University maintains a record of absences during the visa holder's visit. Tier 5 visa holders sponsored by the University must discuss all absences with their host department/faculty/college, who will maintain this record and report any relevant changes as a result of absences to the Staff Immigration Team (SIT). Information on changes which must be reported to SIT, including those resulting from absences, is found in guidance on Changes in Tier 5 visit details.

Expand All

Attending UK conferences, working from home, or attending meetings within the UK would be within the expected activities of a sponsored Tier 5 researcher and does not need to be recorded or reported. If a Tier 5 visa holder is planning a trip where they will be unreachable by phone or email, however, they must inform their normal HR contact in their host department/faculty/college before they leave.

 

Contact details

Contact details for sponsored Tier 5 visa holders must be kept up to date during their visit. Sponsored visa holders must be contactable within a reasonable period of time by email or phone. The host department/faculty should ensure contact details in CoreHR are checked and maintained, and colleges should ensure their HR systems are updated.

 

Travel for family or leisure purposes is permitted for any visa holder; however, if longer periods of travel outside the UK are proposed this would need to be discussed with the Staff Immigration Team (SIT), as Tier 5 visa holders re-entering the UK after a months-long absence may face questions as to whether their original visit is still continuing.

While Sponsored Tier 5 visa holders are not employees, they should follow the normal absence reporting procedures within their host department/faculty/college for sickness absence and annual leave. Records of absence must be readily available in Tier 5 visa holders' files for audit purposes.

If a Tier 5 visa holder's funding changes as a result of taking Maternity, Paternity, Shared Parental, Adoption, or Sick leave (i.e. reduced funding while on maternity or sick leave, or a period of unpaid absence) this must be reported to the Staff Immigration Team within 5 working days after the date of the change.

More information can be found on the Changes in Tier 5 activities page.

 

An unauthorised absence would occur when a sponsored Tier 5 visa holder fails to attend when attendance is expected and they have not communicated their absence to their host department/faculty/college. Examples could include a failure to attend a timetabled lecture or seminar, an unexplained absence from a conference or other meeting, or an unexplained absence. An unauthorised absence of 10 days or more would have to be reported to the Home Office by the Staff Immigration Team (SIT). More information can be found on the Absence and travel outside the UK during the visit page.
 

Tier 5 visa holders are only permitted to take up to 4 weeks authorised unfunded absence in any calendar year (January to December), and any unfunded absence must be reported to the Home Office by SIT. Longer periods of unpaid absences and reductions in funding below the Tier 5 salary thresholds are permitted in cases of maternity, paternity, shared parental, adoption, and sick leave, but still need to be reported to the Home Office. More information on this can be found on the Changes in Tier 5 activities page.

 

As Tier 5 visa holders must receive funding during the whole length of their visit, and Tier 5 visa holders cannot be self-funded from their own savings, if problems or delays arise with this funding this must be discussed with the host department/faculty/college and SIT as soon as possible. SIT will try to help resolve the funding issue, but if the funding is cancelled or reduced below the required level this would have to be reported to the Home Office, and the visa could be cancelled.

Contact us


Medical Sciences / Humanities / GLAM / UAS / Continuing Education / Colleges

Angelina Pelova Tel: 01865 289904 Email: angelina.pelova@admin.ox.ac.uk 

 

MPLS / Social Sciences

Lyn Davis Email: lyn.davis@admin.ox.ac.uk

Richard Birt Email: richard.birt@admin.ox.ac.uk

 

 

 

Popular links