Reimbursement Policy

The University recommends the following visa reimbursement policy:

  • Departments are always expected to pay for the first visa of a new employee if either a Skilled Worker or a Global Talent visa and any premium appointment fees if agreed necessary by the department. Please be aware that visa costs for people already in the UK are a taxable benefit and should be charged as such.
  • Departments may decide to pay Skilled Worker visa extensions. Please note the tax point above.
  • Departments may decide to pay the premium appointment fee for visa extensions in order to ensure that the employee’s work related travel plans are not interrupted.
  • Departments are normally expected to pay a new employees 'hotel quarantine' fees if this is required because they are coming from or travelling through a 'red list country'.
  • Visa and other fees should be paid for out of grant funding where allowed.

It is recommended that departments should not pay for Tier 5 visas, Indefinite Leave to Remain visas, any Immigration Health Surcharges, applications for British citizenship and any dependant related visa costs. 

Please note that reimbursement of all visa fees are regarded as a taxable benefit unless it is a new employee applying for their visa outside the UK.

For more information on the reimbursement of visa fees, please contact


Contact us

Medical Sciences / Humanities / GLAM / UAS / Continuing Education

Angelina Pelova, Email: 

Paul Deeble, Email:


MPLS / Social Sciences / Colleges

Lyn Davis, Email:

Richard Birt, Email:




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