Future Applications and Ending Sponsorship

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How to apply for a Certificate of Sponsorship extension

When a Tier 2 visa holder approaches the end of their visa (leave to remain) and their contract is being extended, they need to apply for a visa extension. For this, their department or college should contact the Staff Immigration Team (SIT) to apply for a Certificate of Sponsorship extension.

 

To be considered for an extension, applicants must be continuing to work in the same or similar job. For example, a Postdoctoral Research Assistant coming to the end of their current visa may switch from one department to take up a new research post in another department without the need for the department to show that they have advertised the post. Such circumstances will be considered an extension rather than a new application.

 

If a Tier 2 visa holder is moving onto a new role of similar type before the end of the current visa, their department or college should submit a Changes and Leavers Form (below) to SIT, who will notify the Home Office of this. Once the change has been reported, a Certificate of Sponsorship extension application may be submitted with the new role's details. 

 

DOWNLOAD TIER 2 & TIER 5 CHANGES AND LEAVERS FORM

 

To apply for a Certificate of Sponsorship for an extension applicant, the employing department or college needs to download a Tier 2 CoS extension application form (below), complete it, and return it to SIT together with the documentation listed at the end of the form.

 

DOWNLOAD TIER 2 COS EXTENSION APPLICATION FORM 

 

Extensions for applicants who first obtained their Tier 2 visa on or after 6 April 2011

  • Those who have obtained their first Tier 2 visa on or after 6 April 2011 can spend a maximum of six years under Tier 2. Tier 2 visa holders wishing to stay in the UK for longer than this may be able to apply for settlement (indefinite leave to remain) after a five-year qualifying period. Those who are not eligible to apply for settlement will be required to leave the UK after six years.
     
  • Those who first obtained a Tier 2 visa before 6 April 2011 are not subject to a maximum period on a Tier 2 visa. They can continue extending their Tier 2 visa without restrictions, as long as they continue to meet the Tier 2 requirements. In addition to the visa fees, applicants and their dependants will have to pay the Immigration Health (NHS) surcharge which is based on the duration of the visa. IHS adds to the cost to the visa application, which may affect the decision as to what length of visa to apply for. Departments and colleges may wish to draw the applicant's attention to this.
For more information on the in-country visa process, please see the Tier 2 visa application page.
 

 

 

How to extend a Tier 5 visa

Tier 5 visa holders who have spent less than two years in the UK and need more time to finish their research can apply to have their visa (leave to remain) extended up to the maximum of two years per visit. They must still meet the Home Office's Tier 5 requirements.

As the total length of stay allowed on a Tier 5 visa at any one time is two years, the length of the extension will depend on the length of time already spent in the UK on this visa. After the two years have come to an end, the sponsored researcher will be required to leave the country. If a new extension is required, they must apply from overseas. There is no limit to the number of Tier 5 visas held, as long as each individual visit does not exceed two years.

 

Requirements for a Tier 5 Certificate of Sponsorship extension application:

  • Details of the visit must remain the same as the original Certificate of Sponsorship (activities, work location, title, etc.). The amount of funding can vary, as long as it still meets the minimum national wage rate.
     
  • The sponsored researcher must continue working on the same research which their Tier 5 visa was issued for.
     

The hosting department/college needs to submit a Certificate of Sponsorship extension application approximately three months before the current visa expiry date. This includes a completed application form (below), confirmation of funding available and an updated project plan.

 

DOWNLOAD TIER 5 EXTENSION COS APPLICATION FORM

 

Since a Tier 5 visa is granted specifically for the purpose of the research visit in question, it is not possible to switch for the purpose of carrying out other research or switching host department or college. If a different project with a different host department or college is proposed, or if the visa holder needs to change sponsors (i.e. move to another university), they would need to leave the UK and apply for a new Tier 5 visa from overseas.

 

For more information on the in-country visa process, please see the Tier 5 visa application page.
 

 

Certificate of Sponsorship extension applications should be submitted to the Staff Immigration Team (SIT) between eight to twelve weeks before the applicant's current visa expires.

Visa extension applications can be submitted to the Home Office up to three months before the current visa end date. While awaiting the outcome of their application, visa holders cannot travel, even if they have retained their original documents or have received them back from the Home Office. Leaving the UK while an active application is in progress will automatically result in the application being withdrawn.

 

An applicant must apply to the Home Office for leave to remain (visa):

  • Before their existing visa expires. By submitting a valid application before their visa expires, their current immigration status is extended until a decision is made on the application. If their visa expires whilst their application is pending, this prevents them from becoming an overstayer

AND

  • Within three months of the date when their Certificate of Sponsorship (CoS) was issued. After this period the CoS will automatically expire and can no longer be used to support a visa application

SIT aims to send a reminder to departmental administrators approximately 12 weeks before an applicant's leave to remain expires. It is the responsibility of the department and the applicant to ensure that they apply for a Certificate of Sponsorship in plenty of time.

 

Travel Plans

PLEASE NOTE: Travel outside is not possible while a visa application is being processed

 

Applicants must not travel outside of the UK until they have received a decision on their application. If they travel outside the ‘Common Travel Area’ (UK, Ireland, Isle of Man, Guernsey and Jersey) before a decision is made on the application, the application will be treated as withdrawn. Applicants should therefore allow around 10 weeks from submitting the online application to receiving their new Biometric Residence Permit, during which time they must not travel outside of the UK.

Applicants who have urgent travel plans will need to consider the super priority service available. Information about this can be found on the Tier 2 Cost pages.

Once the Staff Immigration Team (SIT) have approved a Certificate of Sponsorship extension application, they issue and email the CoS to the applicant together with the in-country leave to remain application guidance.

The visa applicant is also encouraged to read the Home Office's Tier 2 'Extend your visa' guidance and Tier 5 'Extend your visa' guidance, depending on their type of visa.

The application process, for applicants and each dependant (if applicable), is undertaken in the following stages:

1. Completing and submitting an online application

This is based on the information provided in the Certificate of Sponsorship and is similar to the initial visa application. The system is intuitive and only asks for information relevant to the application being made. SIT is happy to provide guidance, and encourages applicants to email the final draft of their application to be checked before submission. An application cannot be amended once the ‘declaration’ section has been completed; therefore, the draft should be downloaded once the ‘document’ section has been reached.

Once the visa application fees, biometric enrolment, and Immigration Health Surcharge have been paid, two .pdf documents are generated: a summary of the application and a supporting evidence checklist.

SIT does not guarantee the successful outcome of any visa application; however, checking it helps to flag any inaccuracies or potential problems.

2. Submission of supporting documents

Applicants will be directed to upload scanned copies of the supporting evidence and book an appointment to register their biometric details (fingerprints and photographs) at a Sopra Steria UKVCAS centre.

There are UK Visa and Citizenship Application Service (UKVCAS) Centres around the UK:

  • 7 Core Service Points which offer free appointments (Belfast, Cardiff, Croydon, Glasgow, Liverpool, Sheffield and Solihull);
  • 50+ Enhanced Service Points, which charge an additional fee; and
  • 1 Premium Lounge Service Point (London). A full table of costs including additional fees can be found on the cost and payment of applications page.

Additional information can be found on the Sopra Steria UKVCAS Website

 

The supporting evidence checklist provides the list of documents to scan and upload. This is done under the ‘Document upload’ section prior to the biometric enrolment appointment.  Alternatively, the original documents can be taken to the appointment for uploading and scanning. Those applying at a Core Centre, as detailed at Step 3, will be charged additional costs for using the scanning service. 

If any applicant requires assistance with scanning and uploading documents ahead of their appointment, or has any queries around which documents need to be submitted, they should seek support from SIT.

3. Enrolment of biometric details

Applicants must attend the appointment at their selected UKVCAS centre and provide their biometric details before a decision is made on their application. Children under the age of 16 must be accompanied by the responsible adult named in the child's application.

Applicants will be told what they need to take to the appointment at the time of booking. These are typically:

  • Appointment confirmation;
  • Passport or travel document;
  • Supporting documents as stated on the document checklist (even if these have already been scanned and uploaded, it is advisable to bring the original documents along in case they need to be reviewed or re-scanned).

4. Decision

The Home Office will issue a decision letter via Royal Mail, and the new Biometric Residence Permit (BRP) for the applicant and each dependant are delivered by courier within 10 working days after the decision.

Further information can be found in Home Office guidance on Biometrics Residence Permits.

For more information on the visa fees and other relevant costs, please see the Tier 2 Visa Costs and Tier 5 Visa Costs pages. 
 

 

Holders of certain visas may be able to switch into different visa categories whilst remaining in the UK, as long as they submit their application before their existing visa expires. For tailored advice on whether this is possible and what procedures to follow, please contact the Staff Immigration Team.

Visa holders who have spent five or more years under Tier 2 may be able to apply for Indefinite Leave to Remain (ILR).

For those whose first Tier 2 visa was issued after April 2011, there is a six year limit on Tier 2, after which they must either apply for ILR or a different visa, or leave the UK.

If their first Tier 2 was issued before April 2011, they will have a choice between extending their Tier 2 visa or applying for ILR, as there is no limit to the amount of time they are allowed to spend in the UK under Tier 2. For more information, please see the SIT guidance on the Indefinite Leave for remain

The University of Oxford has a responsibility to monitor any changes to visa holders' circumstances and report these changes to the Home Office where required. This includes changes to the visa holder's job title, main duties, salary, work location, etc.

 

End of sponsorship - Tier 2

When a visa holder's employment comes to an end and a visa extension will not be pursued, the department or college is required to inform the Staff Immigration Team (SIT) about this within five days after the employment has ceased. 

SIT will report end of sponsorship to the Home Office who in turn may curtail the existing visa.

If the visa holder has secured employment with a different sponsor, they will be required to make a new (change of employment) Tier 2 application with a Certificate of Sponsorship issued by their new employer. 

If no other employment is envisaged, they will be required to leave the UK either upon expiration of their visa, or by the time limit provided by the Home Office in their letter of curtailment. In cases where employment has ended early, individuals typically are granted up to 60 days until the curtailment takes effect.

Once a Tier 2 visa holder has left the UK, a 12-month cooling-off period will apply, which prevents them from coming back to the UK on a new Tier 2 visa from overseas. Similarly, those applying from within the UK who have held a Tier 2 visa within the past twelve months but switched out of it into a different immigration category (e.g. Tier 1 or Tier 4) will not be eligible to switch back into Tier 2 (General) for at least twelve months after they switched out of Tier 2.

 

End of sponsorship - Tier 5

Once a sponsored researcher completes their engagement with the University, the department or college will inform SIT, who will then report end of sponsorship to the Home Office. If this happens earlier than the visa expiry date, the Home Office will write to the visa holder to confirm details of their curtailment.

 

If a sponsored Tier 2 or Tier 5 visa holder leaves early or switches to a different visa, the sponsor must report the end of their sponsorship to the Home Office who then curtail (cancel) their visa.

When reporting the end of sponsorship, the sponsor must provide the visa holder's last known UK contact details (address, telephone number, and email address). When the Home Office cancels the visa, they will send a letter by email or post to the addresses provided for the visa holder. This 'curtailment letter' will explain that they have 60 days to either leave the UK or apply for a different visa.

If the visa holder has already applied for a new visa, a curtailment letter should not be issued by the Home Office; however, occasionally they can be issued in error. If a curtailment appears to have been issued in error, advice should be sought from the Staff Immigration Team (SIT).

 

Contact us


Medical Sciences / Humanities / GLAM / UAS / Continuing Education / Colleges

Angelina Pelova Tel: 01865 289904 Email: angelina.pelova@admin.ox.ac.uk 

James Galloway Tel: 01865 289927 Email: james.galloway@admin.ox.ac.uk

 

MPLS / Social Sciences

Nina Song Tel: 01865 289926 Email: nina.song@admin.ox.ac.uk

Solveig Alsaker Tel: 01865 289912 Email: solveig.alsaker@admin.ox.ac.uk

 

 

 

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