Each month SIT checks that Right to Work data has been entered for all casuals submitted for pay that month, and also checks the hours worked by Tier 4s across all departments. Up to now SIT has followed up with departments if incomplete or incorrect details are identified, or there are issues about Tier 4 hours.
For compliance reasons, from March 2018 pay will be stopped unless the following requirements are met:
- CoreHR Right to Work records must be complete and up to date;
- Pay is not claimed for hours worked after the visa expiry date in CoreHR;
- Hours worked should be entered on the spreadsheet in the row corresponding to the week in which the work took place. Sometimes payments are not correctly allocated to each week or entered as a duplicate to a previous payment;
- For current PGR Tier 4 students working more than 20 hours per week, the student or department must provide a letter from the student’s supervisor confirming the student is on holiday during the relevant weeks. This must be sent to Tier4casualpayments@admin.ox.ac.uk, prior to the payroll deadline.
If pay is stopped we will inform the department why this has happened. A correct casual payment request will need to be resubmitted in the following month.